Information sharing across departments like marketing, finance, product development and human resources is vital to a successful business. While traditional methods like email and FTP offer more convenience than paper, they don’t deliver the security, control, and tracking that highly confidential materials require.
Secure document exchange portal is a secure platform that allows businesses to share confidential documents with their clients, easing and streamlining collaboration while decreasing the chance of data breaches.
Secure document exchange portals safeguard documents at rest and during transit by using encryption technology, which reduces the possibility of hacking or cyber-attacks. They provide additional security features that email cannot match, such as two-factor authentication, password-protection and digital signatures.
It is easy to design templates for standard groups that are automatically distributed based on the type of file or other criteria. This lets you cut down on the amount of manual requests for documents, and improve collaboration with your clients.
The most efficient document management systems and client portals offer unlimited online storage, making it easy to organize your clients’ files. You can also search for files by using file names, tags, and the text contained within the file. They can create an audit that is timestamped of all activity.
Document management software should incorporate a robust backup system, and be regularly tested to ensure that it can recover from failures. Also, you should inform your employees and other collaborators on best practices for sharing documents and emphasize the importance of adhering to these guidelines.