How to Run an Effective Board Meeting

A well-organized board meeting can be a solid foundation for innovation and growth. To accomplish this, it is essential to establish clear goals and structure for the meetings, and to ensure that the appropriate people are in the room at the right time. The more board members feel that their time and expertise are valued, the more involved they will be in discussions and making decisions.

It is important to disseminate all materials and agendas in advance. This is best done at least 3-4 days prior to the meeting. This allows board members to review the material and formulate their opinions and ideas prior to the meeting. It also lets the chair begin with a brief overview of the purpose of the meeting, as well as the main suggestions being sought. This can help energize the beginning of the meeting and help keep it focused throughout the meeting.

When planning the agenda, it is important to prioritize items by their importance and importance. It is also crucial to ensure that all crucial topics are addressed. This will allow board members to focus on strategic decisions, and not just updating. This will lead to more productive meetings.

By adhering to the time limit set in the agenda, board members will not get sidetracked. Keep non-controversial topics on the agenda of consent to save time and allow for a deeper discussion of more strategic issues. Finally, allowing the chair to utilize an “off-agenda” at the end of the meeting to push the agenda to tangents that require more time is a good way to keep distractions at bay and to limit the amount of time wasted.