A virtual data storage and board portal is an organization’s governance software application that provides secure digital communication and collaboration between users. It provides document storage as well as voting capabilities, messaging capabilities and records storage. It is the best option for companies looking to simplify their board meeting procedures and increase the effectiveness and efficiency of their directors.
A board portal makes it simple for directors to have access to the latest information they need before and during meetings, which can change the way decisions are made. Directors can also comment and collaborate on files in real-time, eliminating the need to go through old emails or search through stacks of physical documents. The capability to view, annotation and share files in real-time regardless of place of origin, is vital in a time when selecting the best-fit due diligence software for your business needs boards are becoming increasingly multi-faceted and dispersed.
It is essential to think about the needs of both directors and administrators when choosing a board portal. You should also choose an option that is user-friendly design and excellent customer service. In addition, the software should be scalable, allowing both an annual and a monthly pricing structure that is flexible to meet your budget.
In addition, you should be able to monitor the activity of individual users. You should be able to see what documents an employee has seen and when. This ensures that confidential information is not divulged or shared with unauthorised parties, and increases accountability.