Tips for Energizing Online Board Meetings

Online board meetings can be a beneficial instrument for making informed decisions. However, when they’re not efficiently run, they can lead to boredom and low participation. To get your virtual meetings to be more engaging adhere to these tips to improve the quality of your discussions and boost your productivity.

Distribute the agenda to participants before the meeting to ensure everyone has an understanding of what’s going to be discussed. Also, you might want to ask your board members to attend in a quiet location without distractions. Also, you can ask your participants to use your virtual meeting software’s “raise hand” function when they want to speak, in order to prevent over-talking and missing the point.

Keep the meeting focused on the most important topics by establishing a mutually agreed-upon maximum amount of time to speak for each item. This lets everyone take part and keeps discussions from getting off-topic or distracting other attendees. Encourage your board members to muffle their microphones while not speaking in order to reduce background noises, such as pets, children and coworkers.

Finally, try to conclude the meeting on time since this will show respect for the other board members’ time. It is also a good practice to distribute the minutes immediately after the meeting is over. It is also helpful to simplify the process of recording and disseminating minutes by using the built-in features of your board management software including inline task delegate.

This will ensure that everyone is on the same page in regards to the discussion and what needs to be done between meetings.

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